VOLUNTEER! ** Tickets sales closed February 28, 2014. **

Help us create an elegant and fun evening while raising funds for our wonderful school!


Please join us at our next Benefit Auction General Interest and Information meeting Thursday, October 10, 2013 in Room 213 at Loveland Classical Schools to learn more or to join one of our many Committees.


Missed the meeting but still want to be involved? Contact either Jennifer Thayer or Danielle McCormick anytime to learn how you can help! Or visit our Sign-Up Genius page or the school's Volunteer website to learn about volunteer opportunities.


Want to sponsor or donate to the event? We would be so grateful for your support! Please visit our online store or download our donation or sponsorship letters for more information on donations and corporate sponsorships. If you have any questions, please contact Danielle McCormick, Benefit Auction Co-Chair. We look forward to meeting you!


Benefit Auction Organization

The Benefit Auction is organized completely by parent volunteers just like you!


Whether you have 1 hour, can only work from home, or can take on big projects, we need your help and support! Come join the fun and camaraderie in creating our school's largest fundraiser! Please visit, browse then sign-up to help on our Sign-Up Genius page, or contact Jennifer Thayer, Benefit Auction Chair with any questions.


Benefit Auction Committees and Coordinators:

  1. Benefit Auction Chairperson - This volunteer is in responsible for the complete coordination and execution of the Benefit Auction. The volunteer has direct responsibility for the event budget and accounting; all contract negotiations; website and web store content; and communication with the Foundation Board, LCS Board of Directors, Committee volunteers, school staff, and school parents and guardians. This volunteer also oversees all the Committees including event and entertainment planning; auction item procurement; sponsorship and/or advertising; software and computer management; classroom baskets and art; dessert auction; invitations, programs and benefit auction materials; publicity and marketing; volunteer recruitment; and any other tasks as assigned. This position requires a 1-year commitment and is also a voting member of the LCS Foundation Board. *POSITION FILLED* Contact: Jennifer Thayer
  2. Benefit Auction Co-Chairperson - This volunteer is a partner with the Benefit Auction Chairperson and assists with the coordination and execution of the Benefit Auction as described above. Duties will be divided as agreed upon by this volunteer and the Benefit Auction Chairperson. *POSITION FILLED* Contact: Danielle McCormick
  3. Advertising Sales Committee - This Committee is responsible for selling ad space in the event program to local companies and securing the logo/ad the company wishes to be used. Advertising checks, accompanied by a completed advertising form and business card (if possible), will be mailed to the school by the advertiser or turned in to the Foundation lock box in the lobby of the school as soon as feasible in order to be tracked and deposited. The anticipated “busy” time for this Committee will be the October - November, with follow-up activity mid-January – mid-March as necessary. Other tasks may be assigned as needed. *VOLUNTEERS NEEDED* Contact: Danielle McCormick
  4. Attendance Data Input Coordinator - This volunteer is responsible for entering the names, meal selections and payments for attendees into the auction software after they purchased their tickets. Other tasks may be assigned as needed. The anticipated “busy” time for this role is January and February but tickets will be sold as early as September. Other tasks may be assigned as needed. *POSITION FILLED* Contact: Jennifer Thayer
  5. Auction Item Coordinator - This role is responsible for collecting and tracking all donated items from the Auction Item Procurement Committee, inputting the donations into a spreadsheet and/or auction software, organizing the items for the auctions (including items needed for display), writing descriptive inserts for the items, displaying the items at the auction, writing thank you’s to donors and contributors after the event, and coordinating any post event item or payment wrap-up if needed. For this position, the anticipated “busy” time is intermittent throughout the entire September – mid-March timeframe as donations are received and organized for display at the event. Additionally, after-event activities will require additional efforts through the end of March/early April. Other tasks may be assigned as needed. *POSITION FILLED* Contact: Jennifer Thayer
  6. Auction Item Procurement Committee - This Committee is responsible for procuring both live and silent auction items to be sold at the event as assigned by the Benefit Auction Chair(s). Procured items, accompanied by a completed donation form and business card (if possible), will be turned in as soon as feasible to the Auction Item Coordinator for tracking and storage. The anticipated “busy” time for this Committee will be the November - December, with some follow-up activity mid-January – mid-February. Other tasks may be assigned as needed. *VOLUNTEERS NEEDED* Contact: Danielle McCormick
  7. Auction Software and Computer Management Coordinator - This volunteer will be the primary contact and technical support for the various Committees that need to input information into the auction software, including the Auction Item Coordinator, Classroom Baskets and the Invitations and Programs Committee. The volunteer is also in charge of the Benefit Auction website. Other tasks may be assigned as needed. *POSITION FILLED* Contact: Jennifer Thayer
  8. Classroom Art Committee - This Committee is responsible for working with the art teachers and classroom coordinators in determining the projects students will complete to be auctioned at the Benefit Auction. The intent for the K-5 art is to be unique, fun and possibly based off of a topic studied during the year (e.g. Ancient Greece, Civil War, etc.), include as many students as possible in each grade level and be at a quality level that would be purchased in a silent auction. The intent for upper grade art is to ask select students to submit quality individual art pieces (any medium) for inclusion in the silent auction. Art pieces should be able to be displayed on their own or in a “standard” size that is easily framed. Once art projects are determined and upper students selected, the Committee is responsible for tracking completion of each project and turning in descriptions to the Auction Item Coordinator by Thanksgiving Break. The anticipated “busy” time for this Committee will be September – November for definition and tracking of projects, with additional time in late February prepping items as necessary for silent auction display. Other tasks may be assigned as needed. *VOLUNTEERS NEEDED* Contact: Danielle McCormick
  9. Classroom Baskets Committee - This Committee is responsible for defining the classroom basket themes by grade-level, creating a letter to go home to parents explaining the basket and requesting donations, providing bins to each elementary classroom and to the front desk for donation collection, working with the classroom coordinators to coordinate basket donation collection from the classrooms, organizing item donations to determine price-point and what else is needed to fill out the baskets, purchasing items for the baskets as needed, and assembling the classroom baskets for the silent auction. Additionally, this Committee is responsible for interfacing with other Committees as follows: communicate any “big ticket item” needs to the Corporate Retail Donation Coordinator for possible procurement by end of August; provide a complete item inventory per basket to the Auction Item Coordinator by end of January; and create and provide descriptions per basket to the Invitations, Programs & Benefit Materials Committee by end of January. The anticipated “busy” time for this role is end of September – October for donation procurement and November – January for shopping and basket assembly. Other tasks may be assigned as needed. *FULLY STAFFED* Contact: Danielle McCormick
  10. Corporate Sponsorship Committee - This Committee is responsible for finding corporate sponsors for the event and maintaining relationships with the sponsors regarding all sponsorship benefits including logo/ad information, meal selections, names of those attending/sitting at a table together (if table purchased) and sponsor activities at the event (if any). Sponsorship checks, accompanied by a completed sponsorship form and business card (if possible), will be mailed to the school by the sponsor or turned in to the Foundation lock box in the lobby of the school as soon as feasible in order to be tracked and deposited. The anticipated “busy” time for this Committee will be the October - November, with follow-up activity mid-January – mid-March as necessary. Other tasks may be assigned as needed. *VOLUNTEERS NEEDED* Contact: Danielle McCormick
  11. Corporate Retail Donation Coordinator - This volunteer will work with the Classroom Baskets and Auction Item Procurement Committees to request “big ticket” donations from large retailers through their corporate request procedures online or via telephone. The majority of the time will be spent requesting donation online so this volunteer should be comfortable using the internet. The anticipated “busy” time for this position will be October – December. Other tasks may be assigned as needed. *POSITION FILLED* Contact: Danielle McCormick
  12. Decorations and Setup Committee - *Please note: All decorations must be donated as no budget will be allocated to this purpose; this Committee is solely responsible for procurement of any decorations required. This Committee is responsible for the procurement of donated items, design, creation and installation of any decorating for the event. Other tasks may be assigned as needed. The anticipated “busy” time for this Committee will be January – March while finding vendors for donations and creating décor pieces; however the Committee is also responsible for decorating the day of the event. *VOLUNTEERS NEEDED* Contact: Danielle McCormick
  13. Dessert Auction Committee - This Committee is responsible for procuring extraordinary desserts to be auctioned off after the dinner at the Benefit Auction. Tasks include finding donors, writing tantalizing descriptions of the desserts for the event program (due no later than mid-February to the Invitations, Programs & Benefit Materials Committee), coordinating volunteers to assist during the auction to “sell” the desserts, creating a dessert slideshow, coordinating dessert transport to the venue, and setting up the desserts at the venue. The anticipated “busy” time for this Committee will be the January – mid-February and the day of the event. Other tasks may be assigned as needed. *FULLY STAFFED* Contact: Jennifer Thayer
  14. Event and Entertainment Committee - This Committee is responsible for the overall flow and organization of the Benefit Auction event, as well as coordinating all entertainment. Event tasks include the timeline for the event, layout, lighting, microphones, music, creation of the paddle call slideshow, check-in/registration, check-out, coordinating/assigning volunteers, office supply totes for the event and clean-up. Entertainment tasks include coordinating the emcee, the auctioneer, games, paddle call slideshow/film, dessert auction and sponsor slideshow and any other entertainment as required. The anticipated “busy” time for this Committee will be January – mid-March; however some tasks will be intermittent throughout the entire September – December timeframe. Other tasks may be assigned as needed. *FULLY STAFFED* Contact: Danielle McCormick
  15. Faculty and Staff Liaison Coordinator - This person is the primary contact for communication between the faculty and staff, and Benefit Auction Committees and Volunteers. The volunteer is responsibile for communicating with Mr. Yu as needed, bolstering faculty and staff support of the Benefit Auction, and facilitating communication between the Classroom Art/Classroom Basket Committees and the art teachers/classroom coordinators. Other tasks may be assigned as needed. *POSITION FILLED* Contact: Jennifer Thayer
  16. General Event Volunteers - A number of volunteers will be needed the night of the event to staff tasks such as Set Up/Item Transport, Table Sales, Roving Sales, Runners, Live Auction Spotters, Live Auction Sheet Runner, Table Closers, Dessert Auction Presenters, Data Input, Payment Check Out, Item Check Out, and Clean Up. Other tasks may be assigned as needed. *VOLUNTEERS NEEDED* Contact: Danielle McCormick
  17. Invitations, Programs and Benefit Materials Committee - This Committee is responsible for the design and layout of both the invitations and the programs for the event, the invitation list, the address labels for mailing, mailing of the invitations, name tags and bid number assignment for each guest, bidder paddles, and RSVP and table assignments. The anticipated “busy” time for this Committee will be November – early-December for invitation creation and mid-January – mid-March for programs and benefit materials. Other tasks may be assigned as needed. *FULLY STAFFED* Contact: Jennifer Thayer
  18. Marketing/Publicity Committee - This Committee is responsible for marketing/publicizing the Benefit Auction. Methods of marketing may include Back-to-School Night, The Fall Craft Bazaar, book fairs, Parent-Teacher conference nights, The Parent Pride newsletter, The Roar newsletter, Facebook updates, advertising at school events, drop-off/pick-up flyer campaigns and flyers for Monday Folders. A portion of this Committee’s tasks could be completed at home. For this Committee, the anticipated “busy” time is intermittent throughout the entire September – mid-March timeframe as newsletter submissions are due monthly and events and advertising campaigns are interspersed throughout. Other tasks may be assigned as needed. *FULLY STAFFED* Contact: Jennifer Thayer
  19. Teacher Treasures Coordinator - This volunteer is responsible for contacting teachers/classroom coordinators and collecting their ideas for donated experiences with students. This role is also responsible for marketing Teacher Treasure experiences through flyers, online marketing etc. This volunteer is also responsible for managing Teacher Treasure presale tickets (if applicable) and reporting the names of the winners to the teachers after the benefit auction. The anticipated “busy” time for this position will be September – December for experience collection and then again in late January – February with the promotional campaign. Other duties may be assigned. *FULLY STAFFED* Contact: Jennifer Thayer
  20. Venue, Food and Beverage Coordinator - This volunteer is responsible for contract negotiations with the venue (making sure deadlines are on the General Timeline), event menu, event layout, and venue relations. The lead of this Committee will be the primary contact for the venue and is responsible for keeping all aspects of costs within the Benefit Auction budget. Other tasks may be assigned as needed. *POSITION FILLED* Contact: Danielle McCormick
  21. Volunteer Coordinator - This volunteer is responsible for creating and posting Sign-Up Genius pages to help recruit volunteers for various Benefit Auction tasks. These tasks include (but are not limited to) procurement of auction items, sponsorships, and advertising; classroom basket assembly; mailings; slide shows; and the event itself. At the event, volunteers are needed for tasks such as Set Up/Item Transport, Table Sales, Roving Sales, Runners, Live Auction Spotters, Live Auction Sheet Runner, Table Closers, Dessert Auction Presenters, Data Input, Payment Check Out, Item Check Out, and Clean Up. Other tasks may be assigned as needed. *POSITION FILLED* Contact: Danielle McCormick

Featured Sponsors:

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  • Dave Trujillo of
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  • OtterCares Foundation

Sponsor the Benefit Auction
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